New in-house Contract Role - Company Secretary (Committee Focused) - US Investment Bank

Eximius Law
London (Greater)
13 Nov 2019
11 Dec 2019
Full Time
Experience Level
Mid Level

My client is a top US investment bank looking to hire a Company Secretary on an initial contract basis to work on a role focused on Senior committees. 

Key responsibilities include - 


  • Company Secretary for the London Branch
  • Secretary for EMEA Operating Committee and other EMEA Regional Committees as directed
  • Secretarial duties include
  • Preparing meeting agendas in collaboration with the Chairperson and distributing these to members
  • Organising Committee meetings, including sending calendar invites, booking meeting rooms and arranging refreshments as required
  • Producing excellent meeting minutes and sharing these with members in a timely manner post-meeting
  • Ensuring that all outstanding action items, including escalations, are tracked and followed up on in a timely manner
  • Maintaining the membership and Terms of Reference of the Committee(s) and refreshing these on an annual basis per the Committee Terms of Reference
  • Liaising clearly and effectively with Lines of Business and Support Groups to ensure timely requests for information are sent and that the correct materials are received and collated into the relevant deck(s)
  • Proof reading and quality assuring each deck and performing a pre-read with the relevant Chairperson, liaising with relevant parties where revisions are required
  • Distributing the deck(s) in a timely manner to members prior to each meeting
  • Record keeping
  • Responsible for ensuring that the Committees comply with standard financial and legal practice and maintain high standards of corporate governance
  • Perform general administrative duties as required

A strong candidate should have relevant experience with a top financial institution, and Company secretarial experience, and a good understanding of UK/European regulatory and governance requirements for Committees.

To apply for the role please send your CV to or call 02076486952 for more information. 

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